[Economy] Companies Act 2013: Salient features, types of Companies, public ltd. vs private ltd, Independent Directors, SFIO, SEBI Corporate governance norms

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  1. Prologue
  2. What is corporate governance
  3. Type of companies
  4. Holding, Subsidiary and Associate companies
  5. Board of Directors
    1. Independent directors (ID)
    2. SEBI norms: Independent directors
    3. Board meetings- duration and quorum
    4. BoD: Committee
  6. Annual General Meeting (AGM)
  7. Audit related provisions
    1. Audit Committee
    2. External Auditors terms and responsibility
    3. Company Secretary
    4. Company’s Loans
  8. 4 new statutory bodies
    1. #1: National Company Law Tribunal (NCLT)
    2. #2: National Financial Reporting Authority (NFRA)
    3. #3: Investor and Education Protection AUTHORITY
    4. #4: Serious Fraud Investigation Office (SFIO)
  9. 2% Corporate Social responsibility (CSR)
  10. SEBI’s corporate governance norms
  11. Appendix: Related party transactions (RPT)

Prologue

As such I’m writing summaries of Economic survey 2013. But Companies Act, 2013 is a recurring term in many chapters. Therefore, needs to be covered parallel.

Cover Companies Act 2013

What is corporate governance

Many definitions, you need to memorize at least one- for the GS4.

Corporate governance is a way of directing the company

  1. To protect stakeholders’ interest. Observe the word “stakeholder” not “Shareholders”. Meaning, company should look after its customers, raw material suppliers, wholesales, dealers, employees,  shareholders…all for them
  2. To comply with legal-regulatory requirements. Not just from technical / audit point of view but from ethical point of view as well- for example misleading ads, harmful products, environmentally unsustainable production methods etc.
  3. Absence of corporate governance – leads to fraud, mismanagement, embezzlement and harm to society and environment.
To recent initiatives to enforce corporate governance
Companies Act SEBI norms
original act made in 1956
  • 2012: Adi Godrej Committee
new act passed in August 2013
  • 2014, April: SEBI published
  • Has total 470 sections, Government began phase wise notification from Feb 2014.
  • I’m not going into the ‘technical’ parts related to merger, acquisition, takeover etc. but just focusing on areas having connection with ethics, corporate governance, CSR & allied topics.
  • will be effective from 1 October 2014 (i.e. one day before Gandhi’s B’day)

Type of companies

Types of Companies under Companies Act 2013

Have to register with Ministry of Corporate Affairs
Companies Act 1956 Companies act 2013
no such thing
  • One Person Company.
  • minimum capital one lakh rupees
  • But has to convert to public or private limited company IF turnover >2cr or capital >50 lakhs.
private limited: 2 to 50 members 2 to 200 members.minimum capital Rs.one lakh
public limited: same in both acts 7 to unlimited membersminimum capital Rs.FIVE lakhswithin that, two subgroups
  • Listed company- if shares listed on any Indian stock exchange e.g. Infosys, TCS etc.
  • Unlisted company: self-explanatory. e.g. Nokia India, Sahara’s those two Housing finance companies*.

* which were selling OFCDs & got Subrato in Jail, for he did not get SEBI permission before selling OFCDs and did not repay investors’ money when SEBI ordered him to.

  • overall, 9 lakh companies in India
  • >90% of Indian companies are private limited.

Holding, Subsidiary and Associate companies

  • Holding company = itself owns 20% or more shares of another company.
  • that “Another company” is further classified into:
subsidiary company associate company
If 50% shares owned by holding company. If 20% or more shares owned by holding company.

Board of Directors

Companies Act 2013 board of directors

Companies Act 2013: Salient features for corporate governance

democratic country voters => parliament =>executive
companies Shareholders (AGM) =>board of directors => CEO, executives.

Board of directors consists of

  1. Chairman
  2. executive directors / full time directors
  3. nominated directors (By banks or central Government- e.g. during mega scam like Satyam)
  4. Independent directors: to protect the interests of minority shareholders.

Now let’s check provisions of Companies act 2013 for directors

Minimum directors in each company

One person company 1
private ltd. 2
public ltd. 3
  • Maximum 15 directors
  • Can add even more directors by resolution in AGM (Annual general meeting of shareholders).
  • One person can serve as director in maximum 20 companies
  • One director must be Indian resident (i.e. staying in India for 182 days or more)
  • One director Woman in the board. (SEBI norms says the same)
  • If director remains absent for 12 months- consider his position vacant, and get new guy. Means Sachin and Rekha will have to think twice before becoming directors in any company.

Anyways, these are provisions for directors, in general. Now let’s check specific provisions for Independent directors

Independent directors (ID)

Job of Independent director = protect the interests of shareholders, particularly the minority shareholders. He has to fulfill following criteria:

  1. He is not a Promoter of the company, NOT nominated by the Chairman
  2. He has no pecuniary interest in the company, except salary as director. (meaning company’s wholesaler, retailer etc. cannot become independent directors)
  3. He is not an employee of the company

Companies Act 2013- ID requirements

  • 1/3rd directors in public ltd. company must be Independent directors. (so, if company takes 15 directors, 5 must be ID)
  • They’ll have 2 terms of five years each = total 10 years
  • But their performance will be reviewed in shareholders’ Annual General Meeting (AGM). Means again Sachin and Rekha will have to think twice before becoming Independent directors of any company.
  • After 10 years’ service, if they want to join same company as ID again, they’ll have to wait for 3 years cooling period.

SEBI norms: Independent directors

Let’s pause from companies act for a while. We know that

Companies Act SEBI norms
new act passed in August 2013
  • 2014, April: SEBI published
  • will be effective from 1st October 2014

so, what does SEBI norms say about these independent directors?

  • 10 years term yes BUT from retrospective effect. Meaning, if I were an Independent Director in a company since 2010, then my “retirement” is 2020. (and not 2014+10=2024).
  • One person can become Independent director of seven companies at most.
  • If he is a ‘full time’ director in a single company, then he can become ID in 3 companies at most.

Enough of directors, moving to next topic:

Board meetings- duration and quorum

  • Doesn’t apply to one person companies.
  • Company must hold minimum 4 meetings per year
  • must not have more than 120 days gap between two meetings
  • Quorum: 1/3rd strength or two directors, whichever is max.
  • If directors cannot give physical presence, video conferencing is permitted.
  • Directors must be given 7 days prior notice. (So they can make prior travel arrangements.)

BoD: Committee

just like parliament has PAC, estimate Committee, departmental standing Committee etc. same way, Companies will be required to make following Committees out of their board members

  1. Audit committee
  2. Stakeholder relationship committee (SRC)
  3. CSR committee (CSRC)
  4. Nomination and Remuneration committee (NRC)- they’ll observe following
    1. MD/Directors’ salary doesn’t exceed 11% of company’s profit
    2. Pay rise of CEO, directors etc. vs company performance
    3. They’ll present this data in AGM.

So far, we checked provisions related to directors and board meetings. Mock questions can be formed by twisting the facts, for example

Which of the following statements are correct as per the new companies Act?

  1. 1/3rd directors must be Indian residents
  2. atleast one woman director must be Indian
  3. atleast one independent director must be a woman
  4. none of above (Correct answer)

Moving to next topic

Annual General Meeting (AGM)

  • One person company: no need
  • Public & pvt LTD. companies…yes they’ve to hold AGM.
  • General notice can be sent by letter / email to shareholders.
  • Proxy voting permitted.
  • Electronic Voting also permitted (as per SEBI’s corporate governance norms).
  • Quorum depends on number of shareholders.
Data not important except for MBA interviews
members quorum
private ltd company 2 members
public ltd company upto 1000 shareholders 5 members
public ltd >1000 upto 5000 15 members
public ltd. >5000 shareholders 30 members

Audit related provisions

Audit Committee

  • Have to make an audit Committee from board of directors.
  • Its chairman must be an independent director.
  • Provision for internal audit by CA, Accountants, even other (non-CA) persons. ICAI is opposing this.
  • Companies will have to setup whistleblower mechanism.

External Auditors terms and responsibility

  • One auditor can audit maximum of 20 companies.
  • If he finds any fraud- he must report to both Union Government (ministry of corporate affairs) and during the AGM.
Auditor cannot audit the same company forever
individual auditor 5 years
audit firm 2 terms x 5 years = 10 years

After that cooling off period of 5 years.

Why? Well, same reason why Government officials should be transferred after 3-5 years so they don’t develop nexus with local thugs.

Company Secretary

  • Company Secretary acts as a link between board of directors and shareholders.
  • He arranges BoD meetings, AGM, ensure quorum, minutes of the meeting etc.
  • Companies above certain share capital, have to compulsorily hire company Secretary.
Companies Act 1956 Companies act 2013
Companies above capital of Rs. 5 crore => have to compulsorily hire company Secretary. 10 crore
  • There are hardly ~7000 companies in India having share capital of 10 crore or above. (While there are >20,000 people doing this course).
  • For remaining companies- not necessary to hire company Secretary = less jobs available for company Secretaries.
  • Therefore company Secretaries and their national body, are opposing this new provision.

Company’s Loans

  • Company cannot give loan to director  / related persons
  • If company gives loan to anyone- then its minimum interest rate must be higher than that of Government securities (G-sec). (Otherwise CEO might pass loan to his own “puppet” driver at 2% interest and then use It for betting in cricket or share market!)
  • Company must get Credit rating (“A”, BB, C etc.) before accepting public deposit (in collective investment schemes)
  • Companies have to appoint a chief finance office to look after audit and account.

4 new statutory bodies

Not 1, not 2, not 3 – total 4 new statutory bodies will be created under Companies Act 2013.

In other words, if any ministry wants to learn how to harass UPSC aspirants- they should take COACHING from babus @ministry of corporate affairs.

List of Statutory Bodies under Companies Act
Matter Statutory body
tribunal / litigations
  1. National Company Law Tribunal (NCLT)
accounting norms
  1. National Financial Reporting Authority (NFRA)
awareness generation
  1. Investor and Education Protection Fund
fraud detection
  1. SFIO

Let’s check their features one by one

#1: National Company Law Tribunal (NCLT)

Composition Judicial + technical members
Deadline have to finish case in 3 months
Hearing You can present case by your own, via lawyer, CA or company Secretary.
Appeal If either party is unsatisfied with NCLT verdict, they can approach NCLAT (national company law APPEALATE tribunal).

Disputes where NCLT will adjudicate:

  1. Company fails to comply with any provisions of the act (e.g. quorum not maintained, auditors not changed after deadline etc.)
  2. Merger and acquisition disputes
  3. Converting Public ltd. To private ltd.
  4. Filing Class action suits (e.g. Satyam’s US shareholders filled such suit in USA and recovered money. But Indian shareholders couldn’t because 56’s act had no such provision)

#2: National Financial Reporting Authority (NFRA)

  • 1 Chairman + 15 members
  • Will set Accounting standards for companies
  • Will have Powers of civil court.
  • Aggrieved party can appeal at NFRAA (National Financial Reporting APPELATE Authority)
  • Can debar CA and accountants for professional misconduct.
  • ICAI unhappy with this provision- because under Chartered Accountants Act, 1949, they’ve the powers to take action against CAs.

#3: Investor and Education Protection AUTHORITY

  • As the name suggests, this fund money is used for awareness generation, financial literacy so investors don’t fall into traps like Saradha chit fund, Sahara OFCD etc.
  • Where do they get money? Ans. Companies have to pay dividend, interest and principal to their investors.
  • But if any money remains unclaimed (death, disappearance of investor etc.)=> Money goes to corporate affairs ministry => into this fund.

This is not a new thing. Already exists, But 2013’s act gives it statutory status, with following provisions

  • HQ at Delhi. Regional offices across India.
  • Chairman: Secretary of Corporate affairs ministry
  • Membership: executive directors from RBI, SEBI; experts from legal and financial sector.

#4: Serious Fraud Investigation Office (SFIO)

  • Not a new body, already setup in 2003 under corporate affairs ministry (based on Naresh Chandra report)
  • It has solved- Saradha chitfund, Satyam scam etc.

Then what’s new in Companies Act 2013?

  • SFIO is made a statutory body.
  • It’ll have power to Search seize arrest (until now, it could only examine documents)
  • SFIO investigators will have same powers under CrPC, like a police officer.
  • Once SFIO gets case, other agencies can’t proceed.
  • State police, ED, CBI etc. will have to handover documents, witness and cooperate in further investigation.

2% Corporate Social responsibility (CSR)

Under the new act, Companies will have to spend 2% of their last three years’ average profit on CSR activities. (e.g. schools, slum redevelopment, “chowkidari” to prevent junta from urinating/defecating around railway station etc.)

2% CSR rule applies to only following companies
Net profit 5 crore (before tax)
Net worth 500 crore
turnover 1000 core
  • 2% rule doesn’t apply to income earned from foreign branches of the above companies.
  • Above companies have to setup CSR Committee made up of 3 board of directors.
  • Committee will formulate & monitor CSR policy.

SEBI’s corporate governance norms

  • 2012: Adi Godrej Committee
  • 2014, Feb: SEBI notified the norms
  • 2014, 1st October: these rules will become effective.
  • They run parallel to what is already given under companies act.
  • Following diagram summarizes it- just write two lines on each of them and you’re done with 100-200 words question in mains.

SEBI corporate governance norms

Appendix: Related party transactions (RPT)

Lengthy topic, not important for prelims. But will be important for (MBA) interviews because this Maruti-Suzuki controversy will drag on for long.

Maruti Suzuki India ltd
majority shareholder Suzuki Japan
minority shareholder HDFC, Reliance Capital, ICICI, SBI etc.
  • 2012: Strike in Manesar plant, Haryana. Manager died, more than 3000 crore lost due to halt in production.
  • After this, Suzuki (Japan) registered a separate company “Suzuki Motors, Gujarat” to setup separate factory in Mehsana, Gujarat.
  • Suzuki itself will manufacture the cars in this Gujarat plant, will hand It over to Maruti Suzuki for selling through its showrooms.

Maruti Suzuki Related party transaction RPT

before after
  • Maruti Suzuki manufactured cars, sold them = profit to themselves.
  • Then they distributed dividend to Suzuki and other shareholders.
  • Suzuki will keep profit on car manufacture.
  • Maruti (India) will end up like a ‘car-distributor’ company=> less profit for Indian company => less dividend to its minority shareholders.

So in this case, we’ve two parties

Holding Company Suzuki (Japan) that owns ~56% in Maruti Suzuki India ltd.(Subsidiary company).

Now one party (Japan) is taking an action (of setting plant in Gujarat), which will have negative ramification for the investors in other party (Indian Maruti).

This is one type of “related party transaction”.

As per companies Act 2013, Related party transactions require voting-approval from majority OF the minority shareholders.Therefore, Suzuki has decided following:

  • First they’ll do roadshows and seminars for awareness generation among shareholders (about the benefits of Gujarat plant)
  • (Rumors) They have even hired investment bankers to influence the FIIs who own shares in Maruti Suzuki India.
  • Voting will be done probably in September 2014’s AGM
  • At that time, Suzuki can’t vote (because majority shareholder) but IF from the remaining shareholders, if 3/4th vote in favor, then Suzuki can proceed in setting up Gujarat plant.
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64 Comments on “[Economy] Companies Act 2013: Salient features, types of Companies, public ltd. vs private ltd, Independent Directors, SFIO, SEBI Corporate governance norms”

  1. u r doing a great job sir, thank u…

  2. Sir, im confident about prelims result and taking commerce optional for mains. For CA exams after november new company act 2013will be followed. But what about UPSC mains?? 2013 act Or 1956??? Pls assist.

    1. Pls try to answer after enquiring from ur sources. It will be a great help.

  3. thank you for sharing knowledge sir

  4. Sir u r all life saviour for me…..u make these concepts so easy DAT I can’t express.wt a great social work u r doing for us……thanks a lot ….in a few days m gonna face my bank interview n m very much clear through ur blog….one more thing how can I search particular topics in ur site….m unable to find DAT……

  5. CAN I USED THIS INFO. FOR B.COM HON 2ND YEAR EXAM IN 2015 FOR SOL..
    PLS.. ANYONE TELL ME..

  6. thank you sir…

  7. Hi murnal, could you pls help me understand how are the shares of a public ltd company traded if it is not listed

  8. You are simply the best Mrunal….

  9. Thanks sir ….. It is better for us …… we receive a lot of knowledge for your notes. It is a step by step Notes

  10. Thank you Sir….I prepared well for interview with your stuff.

  11. Excellent job Sir. .

  12. Sir, Companies Bill indirectly made CSR. So what may be the challenges expected in its implementation?

  13. Thank You soo much sir

  14. THANKING YOU

  15. THANKU GREAUTY FUL TOU

  16. thanks sir

  17. Sir I want to know about preparation of Indian economic service.suggest me.plz

  18. Sir, what is dabba trading ?

  19. sir,i want to registered company …under act 2013 how the process to registered…plzzz give me some hint ..like what type of documents reqires …plzzz sir help me

  20. I m fully satisfied with u’r information.simply it is aa short nd sweet…it is very useful for my CMA exams thnx alot

  21. Thnx allot for ur lectures and Note’s Sir i am big fan of ur lectures. ..sir i am preparing for civils exam 2018 may i know these notes are usefull for preparation for 2018 Orel’s i shud make some changes.. ..it’s better for me if u suggest some lectures of you in which i can modify notes..plz sir

  22. Awesome great information

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